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MS-075

MS-75

 

PIQUA ASSOCIATED CHARITIES COLLECTION

 

INTRODUCTION

 

The Piqua Associated Charities Collection was accessioned into the archives of the Piqua Public Library in July 2018 as the result of a donation from the Piqua Board of Education.  The collection is housed in a single Gaylord 121510 box containing thirty-eight files.  The copyright to these materials has been transferred to the Piqua Public Library and there are no known restrictions on their use by patrons of the Library or researchers.  The documents in this collection cover the period from 1893 to 1988.  The collection was processed by Gary D. Meek in July 2018.

 

SCOPE AND CONTENT

 

The collection is divided into the following three series:

 

SERIES I:  Minutes of Meetings – Box 1, Files 1-3

SERIES II:  Financial Records – Bank Statements, Cancelled Checks and Invoices – Box 1, Files 4-31

SERIES III:  Miscellaneous – Box 1, Files 32-38

 

HISTORY

 

On a bitterly cold morning in January 1883 a six year old girl appeared on the steps of East School [403 Spring Street] clad only in a calico dress and a pair of shoes.  The school custodian who lived in the rear of the school found her, took her in and warmed and fed her.  Clothing was brought into the school for her, so much that she could not use it all, so the excess was distributed to other needy children.  Realizing the need, the ladies of St. James Episcopal Church began to supply clothing to the needy children of East School.  Other ladies groups from other churches became involved.

On October 6, 1893, a group of ladies representing most of the churches in Piqua came together and organized the Associated Charities with the “object to supply all needy school children with clothing, as far as in their power to do so.”  Officers were elected and weekly meetings were held along with an annual dinner meeting.  A controversy developed in 1899-1900 over helping other than school children with the group being of divided opinion.  The issue was finally resolved by strictly enforcing the policy laid down in the constitution of the organization, to help only school children.

The ladies continued to operate the organization with donations from churches and individuals until the last half of 1910 when men took over the trusteeships of the organization.  Two ladies remained on the board of trustees.  It was their job to determine what children were needy and bring that information back to the entire board.  Once approval was granted, the ladies were in charge of securing and distributing the needed clothes and shoes.

Another crisis developed in 1956 when a motion was made to obtain a court order to disband the charities and give the money ($7200 at the time) to Piqua Memorial Hospital for the relief of indigent patients.  The court order was never obtained and committee was reconstituted on March 3, 1958 with Wilbur Horner (supt. of schools) as president and Kenneth Moore as treasurer.  Associated Charities continued until the end of 1987 when Kenneth Moore retired as Vice President of Citizens Heritage National Bank and President of Associated Charities.  Dr. Mitchell Pedroff assumed the presidency of the Charities and Mrs. Victoria Couchois became the treasurer and the funds were transferred to the trust accounts of the Piqua Board of Education.  The total assets of the Associated Charities at the time of the transfer were $15,008.66 with $92.88 of that to be distributed.  The fund is still active in the accounts of the Piqua City School District (as of 8/1/2018) and is commonly called “the shoe fund.”  The main object of the fund is to “assist needy school children.”

 

CONTAINER LIST

 

SERIES I:  Minutes of Meetings

 

BOX 1

 

File

            1          Secretary’s Book containing the minutes of the meetings from October 6, 1893 to April 2, 1900.

            2          Minutes and a copy of the minutes of the 17th Annual Meeting of the Associated

Charities on March 28, 1910.  Included in the folder is a summary of purchases for five years and a thank you note for flowers sent in memory of Mrs. Charles May.

            3          Minutes of the meetings of Associated Charities from November 22, 1910 to March 6, 1969.

 

SERIES II:  Financial Records – Bank Statements, Cancelled Checks and Invoices.

 

File

            4          Checkbook and Check Registers – March 19, 1958 to July 31, 1987

            5          Third Savings and Loan Co. account pass books: [1] June 4, 1952 – July 7, 1959;

                                    [2] August 4, 1959 – April 10, 1970

            6          Records of Certificates of Deposit purchased and interest earned – January 25, 1986 to

April 10, 1988

            7          Piqua Associated Charities – Form 1099-INT – from Piqua National Bank & Trust Co.

issued for the tax years 1975, 1977, and 1979-1987.  These forms show interest earned during the year.

            8          Statement of Accounts – The Piqua Associated Charities Fund – March 5, 1958

through August 31, 1977.

            9          1962-1963 – Bank statements from Piqua National Bank and cancelled checks –

fourteen checks written to Schiff Shoe Store, 333 N. Main St., Piqua.

            10        January 20, 1964 – May 24, 1965 – Bank statement from Piqua National Bank and

sixteen cancelled checks.  Thirteen checks written to Schiff Shoe Store, 333 N. Main St. and three checks written to J.C. Penney Company, 405 N. Main St., Piqua, Ohio

            11        May 27, 1965 – November 22, 1966 – Bank statement from Piqua National Bank and

nine cancelled checks.  Eight checks written to Schiff Shoe Store, 333 N. Main St. and one check written to J.C. Penney Co., 405 N. Main St.

            12        Two bank statements: [1] December 14, 1966 – November 28, 1967 and [2] December

29, 1967 – Bank statement from Piqua National Bank.  In addition, seven cancelled checks all written to Schiff Shoe Store, 333 N. Main St., Piqua.

            13        Seven bank statements from Piqua National Bank dated January 31, 1968 to December

31, 1968.  Six cancelled checks written in 1968 to Schiff Shoe Store.  Three deposit slips – two depositing interest on U.S. Treasury bonds and one depositing interest from an account at Third Savings and Loan Co.

            14        Four bank statements from Piqua National Band dated March 31, June 30, September

30 and December 31, 1969.  Six cancelled checks written to Schiff Shoe Store, 333 N. Main; four written to Marjons Shoes, 419 N. Main; one written to Walker’s Family Shoe Store, 1204 E. Ash; one written to Norton’s Shoe Store, 415 N. Main.  Two deposit slips for interest on bonds. There are eleven invoices from Shiff Shoes; one from Walker Shoes and five from Marjon’s  Shoes.  All invoices are marked as paid.

            15        Four bank statements from Piqua National Band dated March 31, June 30, September

30 and December 31, 1970.  Two cancelled checks written to Schiff Shoe Store, 333 N. Main; eleven written to Marjons Shoes, 419 N. Main; nine written to Walker’s Family Shoe Store, 1204 E. Ash; one written to Piqua National Bank [an $8000.00 transfer of funds between accounts].  Three deposit slips for interest on bonds and transfer of funds. There are two invoices from Shiff Shoes; thirteen from Walker Shoes and ten from Marjon’s  Shoes.  All invoices are marked as paid.

            16        Four bank statements from Piqua National Band dated March 31, June 30, September

30 and December 31, 1971.  Fourteen cancelled checks written to Marjons Shoes, 419 N. Main; Ten written to Walker’s Family Shoe Store, 1204 E. Ash; one written to Norton’s Shoe Store, 415 N. Main.  Two deposit slips for interest on Certificates of Deposit. There are fourteen invoices Walker Shoes; two from Marjon’s  Shoes and one from Norton’s Shoes.  All invoices are marked as paid.

            17        Four bank statements from Piqua National Band dated March 31, June 30, September

30 and December 31, 1972.  Two cancelled checks written to Marjons Shoes, 419 N. Main; fourteen written to Walker’s Family Shoe Store, 1204 E. Ash. Two deposit slips for interest on Certificates of Deposit. There are fourteen invoices Walker Shoes; two from Marjon’s Shoes.  All invoices are marked as paid.

            18        Four bank statements from Piqua National Band dated March 31, June 29, September

28 and December 31, 1973.  Eight cancelled checks written to Walker’s Family Shoe Store, 1204 E. Ash. Two deposit slips for interest on Certificates of Deposit. There are eleven invoices from Walker Shoes.  All invoices are marked as paid.  There is one IRS Form 1099 listing $460 in interest earned in the 1972 tax year by Piqua Associated Charities.

            19        Four bank statements from Piqua National Band dated March 29, June 28, September

30 and December 31, 1974.  Two cancelled checks written to Marjons Shoes, 654 W. High; four written to Walker’s Family Shoe Store, 1204 E. Ash; one written to Sears, 1200 E. Ash St. and one written to Piqua National Bank for the purchase of a $1000 one year certificate of deposit.  Two deposit slips for interest on Certificates of Deposit. There are four statements and two invoices from Walker Shoes; two invoices from Marjon’s Shoes and two from Sears.  All invoices are marked as paid.

            20        Four bank statements from Piqua National Band dated April 2, June 30, September

30 and December 31, 1975.  Five cancelled checks written to Gallenkamp/Schiff-Shoe Corporation of America, Piqua East Mall; four written to Walker’s Family Shoe Store, 1204 E. Ash; one written to Sears, Piqua East Mall and one written to J.C. Penney, 405 N. Main St.  Two deposit slips for interest on Certificates of Deposit. There are three invoices and two statements from Walker Shoes; eight from Gallenkamp/Schiff Shoes and one from J. C. Penny Co.  All invoices are marked as paid.

            21        Eleven bank statements from Piqua National Band beginning March 31, 1976 through

December 31, 1976.  Three cancelled checks written to Gallenkamp/Schiff-Shoe Corporation of America, Piqua East Mall; nine written to Walker’s Family Shoe Store, 1204 E. Ash; one written to Sears, Roebuck & Co., Piqua East Mall and two written to Sandusky Distributing Co., 1243 E. Ash, Piqua and five written to Montgomery Ward, 1500 Covington Ave., Piqua.    Five deposit slips for interest on Certificates of Deposit. There are thirteen invoices and three statements from Walker Shoes and a letter resolving a dispute over payment of two invoices; three invoices from Gallenkamp/Schiff-Shoe Corporation of America and a letter and state sales tax exemption form from Shoe Corp. of America.  There are four statements of account from Montgomery Ward; three commercial credit invoices from Sandusky Distributing and two invoices from Sears, Roebuck and Co.  All invoices are marked as paid.  Also included, is an IRS Form 1099-INT for interest earned in 1976.

            22        Twelve bank statements from Piqua National Band beginning January 31, 1977

through December 31, 1977.  Six cancelled checks written to Gallenkamp/Schiff-Shoe Corporation of America, Piqua East Mall; five written to Walker’s Family Shoe Store, 1204 E. Ash; two written to Sears, Roebuck & Co., Piqua East Mall; two written to Sandusky Distributing Co., 1243 E. Ash, Piqua; one written to Montgomery Ward, 1500 Covington Ave., Piqua; two written to Marjon Shoes, 419 N. Main and one written to J. C. Penney, 405 N. Main, Piqua.   Five deposit slips for interest on Certificates of Deposit. There are four statements and accompanying sales slips from Walker Shoes; six invoices and accompanying sales slips from Gallenkamp/Schiff-Shoe Corporation of America. There is one statement of account from Montgomery Ward; one commercial credit invoice from Sandusky Distributing; one invoice from Sears, Roebuck and Co.; two sales slips from Marjons Shoes and one sales slip from J. C. Penney’s.    Several other miscellaneous records from 1977 are included in the folder.

            23        Twelve bank statements from Piqua National Band beginning January 31, 1978

through December 29, 1978.  Two cancelled checks written to Gallenkamp/Schiff-Shoe Corporation of America, Piqua East Mall; five written to Walker’s Family Shoe Store, 1204 E. Ash; four written to Sears, Roebuck & Co., Piqua East Mall; two written to Sandusky Distributing Co., 1243 E. Ash, Piqua; one written to Kobacker Stores/Pick-Way Shoe Mart, 1528 Covington Ave., Piqua and one written to Suzie Snyder, 920 Caldwell, Piqua.   Four deposit slips for interest on Certificates of Deposit.

There are statements and accompanying sales slips from Walker Shoes; invoices and accompanying sales slips from Gallenkamp/Schiff-Shoe Corporation of America; commercial credit invoice from Sandusky Distributing; invoice from Sears, Roebuck and Co.; invoice from Kobacker Stores, Inc.    Several other miscellaneous records from 1978 are included in the folder.

            24        Twelve bank statements from Piqua National Band beginning January 31, 1979

through December 31, 1979.  One cancelled check written to Gallenkamp/Schiff-Shoe Corporation of America, Piqua East Mall; four written to Walker’s Family Shoe Store, 1204 E. Ash.  Four deposit slips for interest on Certificates of Deposit. There are four statements and accompanying sales slips from Walker Shoes; one invoice and accompanying sales slips from Gallenkamp/Schiff-Shoe Corporation of America.

            25        Twelve bank statements from Piqua National Band beginning January 30, 1981

through December 31, 1981.  Five cancelled checks written to Walker’s Family Shoe Store, 1204 E. Ash.  Four deposit slips for interest on Certificates of Deposit. There are six statements and accompanying sales slips from Walker Shoes.  Two copies of a statement of receipts and expenditures for Piqua Associated Charities from September 1, 1978 to December 31, 1981.  It shows total receipts plus cash on hand for the period of $2761.78 and total expenditures of $1845.05.  CD investments are $9000 yielding total assets of $9916.73.

            26        Twelve bank statements from Piqua National Band beginning January 29, 1982

through December 31, 1982.  Two cancelled checks written to Walker’s Family Shoe Store, 1204 E. Ash.  Four deposit slips for interest on Certificates of Deposit. There are five statements and accompanying sales slips from Walker Shoes. 

            27        Twelve bank statements from Piqua National Band beginning January 31, 1983

through December 30, 1983.  Four cancelled checks written to Walker’s Family Shoe Store, 1204 E. Ash.  Four deposit slips for interest on Certificates of Deposit. There are three statements and accompanying sales slips from Walker Shoes. 

            28        Fourteen bank statements from Piqua National Band beginning January 31, 1984

through December 31, 1984 [three bank statements were issued dated December 31, 1984 for different checking and investment accounts].  Two cancelled checks written to Walker’s Family Shoe Store, 1204 E. Ash.  One cancelled check is written to Piqua National Bank and is for the purchase of a $1200 certificate of deposit. Four deposit slips for interest on Certificates of Deposit. There are three statements and accompanying sales slips from Walker Shoes. 

            29        Twelve bank statements from Piqua National Band beginning January 31, 1985

through December 30, 1985.  Four cancelled checks written to Walker’s Family Shoe Store, 1204 E. Ash.  Four deposit slips for interest on Certificates of Deposit. There are three statements and accompanying sales slips from Walker Shoes and a check order form.

            30        Twelve bank statements from Heritage National Band beginning January 31, 1986

through December 30, 1986.  Two cancelled checks written to Walker’s Family Shoe Store, 1204 E. Ash and one cancelled check written to Heritage National Bank for the purchase of a $2000 certificate of deposit.  Monthly deposit slips for interest on Certificates of Deposit. There are two statements and accompanying sales slips from Walker Shoes. 

            31        Seven bank statements from Citizens Heritage National Band beginning January 30,

1987 through July 31, 1987.  One cancelled check written to Walker’s Family Shoe Store, 1204 E. Ash.  Three deposit slips for interest on certificates of deposit. There are three statements and accompanying sales slips from Walker Shoes. 

NOTE: In 1987, Kenneth Moore retired as Vice President of Citizens Heritage Bank and as President of Piqua Associated Charities.  Dr. Mitchell Pedroff, Asst. Supt. Piqua City Schools, became the president and Mrs. Victoria Couchois, Clerk Treasurer of the Piqua City Schools, became the treasurer of the Charities.  It was decided to transfer all funds of Piqua Associated Charities to the Piqua Board of Education Trust Funds to assist needy school children.

 

SERIES III:  Miscellaneous

 

File

            32        February 12, 1951 letter to Mr. Kenneth Moore, Deputy Auditor [Miami County],

from the Piqua Board of Education.  The letter is a response to a February 8th request for information concerning the construction cost of Favorite Hill School and the addition to Piqua High School

            33        August 24, 1956 letter to [Miami] County Auditor’s Office, Attn: Mr. Kenneth

Moore.  The letter is from the Piqua Board of Education and lists the construction costs of the new Staunton Street School and Nicklin Avenue School, as well as the construction costs of additions and improvements to Favorite Hill School, Piqua High School, Bennett Junior High School, Wilder Junior High School and Roosevelt Field House.

            34        February 21, 1949 letter from Herbert S. Duffy, Attorney General State of Ohio, to

Mr. C. M. Sims, Superintendent of Schools, Piqua Public Schools.  Enclosed in the letter is a copy of Informal Opinion No. 460 concerning the difference between “repair” and “maintenance” as used in Section 17-3, General Code of the State of Ohio.

            35        August 23, 1949 letter to Supt. C. M. Sims from American Legion, Schnell-Westfall

Post, No. 194, Piqua, Ohio.  The letter asks for the creation of the Ernest Johns American Legion Memorial Award and lists the criteria for the award.

            36        July 19, 1948 letter from August S. Clouse, treasurer of Associated Charities, Piqua,

Ohio, to Rev. Paul J. Gehm, president of Piqua Board of Education.  In the letter Associated Charities stated that the Charity can no longer fund the part payment for milk for school children and so the program will stop.

            37        October 28, 1913 article in the Piqua Daily Call written by Emma H. Fordyce, Field

Secretary, Piqua Associated Charities.  The article relates the history of Piqua Associated Charities from January 1883 to October 1913.  The original article in part is pasted on cardboard.  The full articles is copied and placed in this folder.

            38        A history of Piqua Associated Charities from January 1883 to January 1988 when the

board of education assumed control of the funds.  The history was written by Dr. Mitchell Pedroff, Assistant Superintendent, Piqua City Schools.